Pinnacle Services, LLC

  • Accounts Payable Clerk

    Job Location VI
    Category
    Accounting/Finance
  • Overview

    “PINNACLE SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER”

     

    JOB SUMMARY:

    The accounts payable clerk will be responsible for the payment of goods and services purchased by the organization. They will also compile and maintain accounts payable record and serve as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.  Independent judgment is required to plan, prioritize and organize diversified workload. The person in this role must be able to work in an ever-changing environment where the scope of work frequently changes.


    Responsibilities

     

    • Processes invoices into computer system.
    • Opens mail daily.
    • Processes check requests, ensuring all appropriate approvals have been received.
    • Communicates with co-workers, management, clients, and others regarding purchases.
    • Reviews all invoices for appropriate documentation and approval prior to payment.
    • Prints and obtains signatures on all accounts payable checks.
    • Distributes signed checks as required.
    • Respond to vendor inquiry emails and other email communications.
    • Maintains accounts payable reports, spreadsheets and corporate accounts payable files.
    • Assists corporate financial officers as necessary.
    • Assists in monthly closings.
    • Prepares analysis of accounts, as required.
    • Performs filing and copying.
    • Perform other related duties as required and assigned by Supervisor or Client representative.
    • Other Duties as assigned by supervisor.

    Qualifications

     

    • Must have a high school diploma or GED.
    • Post-secondary education with five years or more of progressive account payable experience.
    • Knowledge of NetSuite ERP system and Ascentis preferred.
    • Teamwork; group & organizational skills; and ability to handle multiple tasks at once.
    • Effective writing and verbal communication skills.
    • Ability to deal with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization.
    • Must possess strong computer skills, specifically in MS Excel, Outlook and Word.
    • Evidence of the practice of a high level of confidentiality.
    • Excellent organizational skills.
    • MUST be able to work in an ever-changing environment and be amenable to change.
    • TWIC card and driver’s license is required.

    SUPERVISORY RESPONSIBLITIES: This position has no direct supervisory responsibilities.

    WORK ENVIRONMENT: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    PHYSICAL DEMANDS: The work performed is in a high paced, high volume environment and requires some driving and a lot of walking to and from various offices within the same building to obtain information needed.  While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, speak and listen. The position also requires the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. 

     

    Applicants selected will be subject to a background check. The successful applicant will be required to pass a pre-employment, drug and alcohol testing and job-appropriate medical testing.

     

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