Pinnacle Services, LLC

  • HR Coordinator

    Job Location VI
    Human Resources
  • Overview




    This position is for an individual who will play an integral role in our clients department and who will be responsible for key HR functions such as onboarding, training, payroll and development, performance improvement and maintenance of employee records. This position will have contact with a variety of position levels, which requires strong interpersonal communication skills both written and verbal.


    • Responsible for the recruitment activities for Exempt, Non-Exempt positions, to include posting jobs, and coordinating interviews On/off Island.
    • Responsible for the full onboarding cycle – employment offer, pre-employment training, and scheduling, new hire orientation and exit activities.
    • Provide support for generalist activities to include applicant and employee data management, creating presentations and report. 
    • Responsible for coordinating logistic efforts for relocation of non-local personnel when needed.
    • Assists employees and supervisors with basic interpretation of HR policies and procedures.
    • Ensure Compliance to all Company and regulatory policies and prepare reports for same and provide support to Management in all activities.
    • Handle employee relations including workplace investigations, coaching sessions, and defer to HR Management when needed.
    • Maintain employee personnel records up to date.
    • Prepare employment related and compliance spreadsheets as needed to include presentations regarding safety incidents, metrics, TWIC expirations, contract renewals, etc.
    • Submit badge requests in a timely and accurate manner using the CERTS Extranet system. 
    • Research local and federal labor laws to stay abreast of changes that directly impact the HR function.
    • Assists with HR related special projects as required and assigned.



    • A Bachelor’s degree in Business, HR or related field preferred
    • Three or more years of experience in human resources, industrial, or refinery experience preferred.
    • The ability to exercise sound judgment and discretion in making recommendations, maintaining customer confidence in protecting confidential information.
    • Must have vision; this role has a lot of flexibility to create new and better ways to streamline current processes, find top talent and enhance the employment experience.
    • Knowledge of local and federal employment laws and regulations that directly impact the HR function or the resourcefulness to obtain this information.
    • Proficient with spreadsheets, database management, presentation and word processing software for reporting purposes. 
    • Strong Microsoft Excel and Word software application skills (MS Office, MSWord, MS PowerPoint, and Excel) required.
    • Excellent interpersonal and communications skills, both written and oral, to deal with all levels of the organization as well as with employment candidates.
    • Flexibility for occasional weekend or holiday work.
    • Attention to detail and thorough follow-through is a must.
    • Must have a valid TWIC card and a valid driver’s license.

    SUPERVISORY RESPONSIBLITIES: This position has no direct supervisory responsibilities, but does serve as a coach and mentor rendering guidance to other positions in the department.


    WORK ENVIRONMENT: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


    PHYSICAL DEMANDS: The work performed is in a high paced, high volume environment and requires some driving and a lot of walking to and from various offices within the same building to obtain information needed.  While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. The position also requires the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. 


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