Pinnacle Services, LLC

  • HR/Recruiting Coordinator

    Job Location VI
    Human Resources
  • Overview



    We are looking for a Human Resources/Recruiting Coordinator to join our team and participate in the hiring process.  Our HR team is a high-volume, high-growth team that operates in a constantly changing environment.  This position is for an individual who will play an integral role in our department and who will work closely with job candidates in support of our Client’s hiring needs.   This person will support the recruitment process, attracting candidates, evaluating resumes, prescreening candidates, scheduling interviews and managing the hiring paperwork.   If you thrive in an environment that is highly collaborative and results-driven, come join us!   


    • Consult with Client representatives (internal and external) to discover staff requirement and specific job objectives
    • Responsible for posting job vacancies on Company’s internal job board, career websites, newspapers, university board and the Department of Labor website
    • Interfaces with Recruiting Specialist to plan and prioritize recruiting activities
    • Source and identify candidates by using databases, professional network sites and social media
    • Evaluate and screen resumes and cover letters, for available positions as needed
    • Use recruiting tools like tests and assignments to assess candidates skills
    • Provide shortlist of qualified candidates to support recruiting efforts
    • Create and update job descriptions.
    • Help the hiring team with recruiting methods and interview questions
    • Contact new employees and assist in the scheduling of onboarding sessions.
    • Support hiring events or recruiting fairs (creating job postings, flyers, event documents, ordering supplies, food, etc.)
    • Run errands as needed for the HR department to include picking up background checks, etc.
    • Prepare new hire paper work ensuring legislation requirements are met
    • Maintain a complete record of interviews and new hires
    • Research local and federal labor laws to stay abreast of changes that directly impact the HR/recruiting function
    • Perform other related duties as required and assigned by the HR Manager.

    Other Duties: This position will also facilitate the department’s human resources function for more than one entity and includes but not limited to: onboarding, transitions, layoffs, mobilization, compliance, disciplinary actions, attendance, draft employment agreements/contracts, memos and other correspondence


    • Bachelor or Associate degree in Human Resources, Marketing, Business Management or a related field.
    • Must have vision; this role has a lot of flexibility to create new and better ways to streamline current processes, find top talent and enhance the employment experience.
    • Three or more years of experience in human resources, industrial or refinery experience preferred.
    • Solid knowledge of HR policies and best practices
    • Familiarity with HR databases, applicant tracking systems and candidate management systems
    • Knowledge of local and federal employment laws and regulations that directly impact the HR/recruiting function or the resourcefulness to obtain this information.
    • Superior proficiency with Microsoft Office suite is required. 
    • Customer-centric attitude with the ability to work with varying people and cultures.
    • Excellent verbal and written communication skills in English; fluency in Spanish is helpful but not required.
    • Flexibility for occasional weekend or holiday work.
    • Must be highly organized to manage multiple priorities with a high degree of accuracy.
    • Prior experience conducting career fairs or recruitment
    • Demonstrated good judgment and confidentiality.
    • Excellent interpersonal and coaching skills, with the ability to communicate with others using diplomacy and tact to diffuse high-tension situations effectively.
    • Ability to think systemically and consult strategically with all levels of managers and leaders.
    • Ability to work in a constantly changing environment and be amenable to change is required.
    • PHR or SHRM-CP preferred.
    • Must have a valid TWIC card and a valid driver’s license.

    SUPERVISORY RESPONSIBLITIES: This position has no direct supervisory responsibilities, but does serve as a coach and mentor rendering guidance to other positions in the department.


    WORK ENVIRONMENT: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


    PHYSICAL DEMANDS: The work performed is in a high paced, high volume environment and requires some driving and a lot of walking to and from various offices within the same building to obtain information needed.  While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. The position also requires the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. 


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