Pinnacle Services, LLC

  • Contracts Administrator

    Job Location VI
    Category
    All
  • Overview

    “PINNACLE SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER”

     

     

    This position will support all facets of contract administration of Limetree agreements between various business entities.  This is a fast-paced position requiring multitasking and support of multiple departments to accomplish tasks.  Candidates must maintain a professional demeanor in an ever-changing, demanding environment.   

    Responsibilities

    • Handle all aspects of contract administration from initial request through to final details, including tracking status and document control.
    • Develop, plan and oversee administrative details and coordination of workflow within assigned area including contract changes, logs and purchase orders, etc.
    • Compose, edit, maintain and communicate complex documents including preparing presentations, worksheets or written documents, as needed.
    • Research, review, gather and compile detailed and specialized information for review, consideration and presentation by managers, executives or committees.
    • Assist with and communicate confidential/sensitive materials related to contractual or other business matters.
    • Establish and maintain relationships with vendors relative to the Facility.
    • Read and analyze incoming memos, submissions and reports to determine significance and plan their distribution and/or response.
    • Review operating practices and procedures and make recommendations for improvements in areas such as workflow, reporting procedures, tracking or expenditures.
    • Assist in the development of document or content classifications/categories to facilitate information capture, search, and retrieval of documents.  This will include preparing, updating and tracking electronic and paper documents in accordance with the Company’s Records Management policies and procedures.
    • Perform field related activities in a “Safety First” industrial environment.
    • Perform other related duties as required and assigned.

    Qualifications

    • At least five (5) years of administrative experience; some college preferred.
    • Bachelor’s Degree in related field, preferred.
    • Experience with document management software and enterprise resource planning (ERP) software.
    • Advanced knowledge of Microsoft Office products specifically Word, Excel and PowerPoint.
    • Experience with providing customer services.
    • Ability to develop constructive and cooperative working relationships with others.
    • Demonstrated ability to effectively communicate orally and in writing to all levels of the organization as well as outside vendors or customers.
    • Proven ability to maintain the highest level of confidentiality.
    • Demonstrated skills in time management and multi-tasking.
    • Ability to work independently in an environment of rapidly changing priorities and assignments.
    • Experience in a construction office or industrial work arena, preferred
    • Valid Driver’s License and ability to obtain Transportation Worker Identification Credential card.

     PHYSICAL DEMANDS:

     

    • Strict adherence to company rules and work practices.
    • Strong computer skills with emphasis on MS Excel
    • Highly organized, detail oriented and ability to make sound judgments.
    • Maintain confidential information;
    • Reliable, responsible, dependable and consistently fulfills obligations;
    • Meets deadlines for assignments;
    • Forward thinking and communicates potential issues, immediately
    • Maintains good attendance practices;
    • Uses work time wisely and efficiently;
    • Performs multiple tasks to completion;
    • Works effectively with other personnel in various departments.
    • Welcomes new assignments and challenges. 

     

    Applicants selected will be subject to a background check. The successful applicant will be required to pass a pre-employment, drug and alcohol testing and job-appropriate medical testing.

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