Pinnacle Services, LLC

Accounts Payable Clerk

VI-Christiansted
Category
Accounting/Finance

Overview

“PINNACLE SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER”

 

JOB SUMMARY:

The accounts payable clerk will be responsible for the payment of goods and services purchased by the organization. They will also compile and maintain accounts payable record and serve as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.  Independent judgment is required to plan, prioritize and organize diversified workload. The person in this role must be able to work in an ever-changing environment where the scope of work frequently changes.


Responsibilities

RESPONSIBILITIES:

  • Processes invoices into computer system.
  • Opens mail daily.
  • Processes check requests, ensuring all appropriate approvals have been received.
  • Communicates with co-workers, management, clients, and others regarding purchases.
  • Reviews all invoices for appropriate documentation and approval prior to payment.
  • Prints and obtains signatures on all accounts payable checks.
  • Distributes signed checks as required.
  • Respond to vendor inquiry emails and other email communications.
  • Maintains accounts payable reports, spreadsheets and corporate accounts payable files.
  • Assists corporate financial officers as necessary.
  • Assists in monthly closings.
  • Prepares analysis of accounts, as required.
  • Performs filing and copying.
  • Perform other related duties as required and assigned by Supervisor or Client representative.

OTHER DUTIES:

The material provided in this resource has been prepared to provide general information only. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Qualifications

COMPETENCIES:

  1. Technical Capacity
  2. Thoroughness
  3. Communication Proficiency
  4. Flexibility
  5. Ethical Conduct
  6. Problem Solving/Analysis
  7. Customer/Client Focus
  8. Results Driven
  9. Integrity
  10. Accountability
  11. Respect

 

REQUIRED SKILLS AND EXPERIENCE:

  • Must have a high school diploma or GED.
  • Post-secondary education with five years or more of progressive account payable experience.
  • Knowledge of NetSuite ERP system and Ascentis preferred.
  • Teamwork; group & organizational skills; and ability to handle multiple tasks at once.
  • Effective writing and verbal communication skills.
  • Ability to deal with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization.
  • Must possess strong computer skills, specifically in MS Excel, Outlook and Word.
  • Evidence of the practice of a high level of confidentiality.
  • Excellent organizational skills.
  • MUST be able to work in an ever-changing environment and be amenable to change.
  • TWIC card and driver’s license is required.

SUPERVISORY RESPONSIBILITIES:  This position has no supervisor responsibilities.

 

WORK ENVIRONMENT:  This job operates in a professional office environment.  This role routinely uses standard office equipment such as computers, phones, photocopies, scanners, filing cabinets and fax machines.

 

PHYSICAL DEMANDS: This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.  Candidates must be able to work long hours and all shift schedules that may require up to twelve hours a day, seven days a week for extended durations.

 

Rate of Pay: $14 - $18 per hour

 

Applicants selected will be subject to a background check. The successful applicant will be required to pass a pre-employment, drug and alcohol testing and job-appropriate medical testing.

 

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